Your back-office, handled.
Octozi automates scheduling, billing, and compliance, freeing your front desk from hours on hold with insurers.
Three problems vie for your front desk's attention every day
Daily staff time spent on insurer hold, based on independent-practice industry benchmarks
Independent-practice claim denial average, based on revenue cycle research
Weekly clinician hours lost to scheduling gaps, claim follow-up, and compliance paperwork, per clinician surveys
Three modules. One agent.
Each module takes on a core back-office task. Together, they remove the manual work between your EHR and getting paid.
AI Scheduling
Routes appointments by provider availability, insurance panel, and room type. Sends reminders at 48, 24, and 2 hours. A cancellation triggers a waitlist fill before your front desk sees the opening.
Billing Automation
Submits same-day claims as encounters close in your EHR. Tracks denials from posting, drafts payer-specific appeals, and reconciles ERA and EOB overnight.
Compliance Assistant
Tracks HIPAA documentation, credentialing renewals, and payer requirements. Alerts arrive at 90, 60, and 30 days before deadlines. Designed with HIPAA controls in mind.
Pilot numbers from 8 practices in 2024-2025
Measured across 8 early-access practices, 2024-2025 pilot program. Results vary by practice.
Ready in one afternoon
Our onboarding team connects your EHR. In the first week, your front desk starts reviewing exceptions instead of routine work.
Connect your EHR in 10 minutes
We support the EHR systems most common among independent practices. One guided setup call syncs your calendar, billing data, and provider panel.
Octozi learns your patterns in the first week
During the first week, Octozi reviews your billing history, payer mix, and appointment types. It calibrates denial rules and scheduling logic to your practice rather than a generic template.
Your front desk sees exceptions only
From week two, Octozi handles routine scheduling, claim filing, and compliance checks automatically. Your team sees decisions needing human input; everything else runs in the background.
What early-access practices told us
"We spent every afternoon on hold with Blue Cross, chasing claim status. That work vanished. The billing cycle took care of itself, and we could see exactly what Octozi filed and why."
"Our denial rate was over 11 percent. Once Octozi handled the claims, it fell to about 4 percent within a quarter. I can see which denials it caught and the appeal it drafted."
Give your front desk afternoons back.
A 30-minute demo shows how Octozi fits your EHR, payer mix, and compliance calendar. No commitment required.